דרוש.ה מנהל אדמיניסטרטיבי למכון מחקר חדש

בית הספר לבריאות הציבור, בשיתוף עם חברת AZ מקימים מכון מחקר לבריאות הציבור שישב בבית הספר עצמו בפקולטה למדעי הבריאות והרפואה.

Job Description / Capsule

We are a new real-world data research-based unit with offices at the Tel-Aviv University Faculty of Medicine. We are looking for an admin / project manager to perform a variety of operational, administrative and project-oriented activities in support of their function. This rolemay also serves as a Team Lead for all administrative support personnel within the functional area and perform activities such as co-ordinating workflows, managing budget, allocating resources and supervising others

Typical Accountabilities

Provides administrative or operational services to the senior team, including budget management, coordination of complex meetings and off-site events, diary arrangements and travel in line with TAU policy
Co-ordinates, collates and communicates information at detailed level, possibly of a technical or legal nature
Ensures the production of slide decks, reports or analyses, to meet quality standards, and provides interpretation of data
Reconciles figures or information from various sources, ensuring completeness and accuracy, and follow-up on discrepancies
Carries out calculations, analyses or investigations to defined briefs to support the smooth functioning of the clinical area
Resolves complex partner’s queries and issues as required
Contacts partners on non-typical, sensitive or complex issues
Participates in establishing an understanding of (internal) partner’s requirements to ensure that planned activities and services meet needs, and in monitoring those services and activities to ensure requirements are fully met
Prioritises workload, and that of others as appropriate, to achieve personal and work unit targets
Organises, controls and delivers specific administrative activities and services under guidance from a supervisor/manager
Leads and motivates any assigned staff within defined parameters, ensuring they deliver their responsibilities effectively
Controls small projects under general guidance ensuring delivery of project outputs according to plan, reviewing and refining plans as necessary
May co-ordinate workflow management and mentors junior team members to ensure effective allocation of resources
Work in collaboration with international partners in a professional manner

Education, Qualifications, Skills and Experience

Essential

Prior Administrative experience

Ability to follow processes
Written and spoken communications in English and Hebrew
Specialist knowledge in relation to administrative/business support activities in the relevant area
Competent in the use of relevant office equipment and systems
Experience of a variety of software/systems
Can create and maintain systems for efficiency for both self and others
Customer Service Skills and proactive mindset